Travel & Expense Supervisor

La description

Here at Avis Budget Group we're more than just rentals—although over 70 years of experience and 11,000 locations in 180 countries has taught us a thing or two about that. We’re shaping the future of the mobility industry with our innovative, customer-focused solutions. Our globally recognized brands - Avis, Budget, Budget Truck and Zipcar - connect people to more. This means more convenience, more options and more time on the road for our customers. But we also connect our employees to more: opportunities, benefits, support, collaboration and most importantly—power to change the future. Sound your speed? Come join our family.

The Travel & Expense Supervisor plays a pivotal role in overseeing and managing all aspects of travel and expense reporting within Avis Budget Group. They are responsible for ensuring compliance with company policies and procedures, optimizing travel arrangements, and streamlining expense reporting processes. This role involves supervising a team of travel coordinators and expense analysts, providing guidance, training, and support to ensure efficient and accurate handling of travel and expense-related matters.

What you'll do:

Policy Compliance: Ensure adherence to company travel and expense policies and guidelines. Review and update policies as necessary to reflect regulatory changes and best practices.

Team Management: Supervise a team of travel coordinators and expense analysts. Provide leadership, guidance, and support to team members, fostering a positive and collaborative work environment.

Expense Reporting: Manage the expense reporting process, including the review and approval of expense reports, ensuring accuracy, completeness, and compliance with company policies. Provide guidance to employees on proper expense coding and documentation.

Systems Administration: Oversee the administration and maintenance of travel and expense management systems. Ensure the integrity and security of data, troubleshoot technical issues, and implement system enhancements as needed.

Budget Management: Monitor and track travel and expense budgets, identifying cost-saving opportunities and recommending strategies for optimization. Prepare regular reports and analysis on travel and expense spending for management review.

Training and Development: Develop and deliver training programs for employees on travel and expense policies, procedures, and systems. Provide ongoing support and guidance to ensure compliance and efficiency.

Audit and Compliance: Conduct regular audits of travel and expense transactions to identify discrepancies, errors, or potential fraud. Collaborate with internal audit and compliance teams to ensure regulatory compliance and mitigate risks.

Continuous Improvement : Drive continuous improvement initiatives to enhance the efficiency and effectiveness of travel and expense processes. Identify areas for automation, standardization, and process optimization.

What we are looking for:

• Bachelor's degree in Business Administration, Finance, Accounting, or related field.
• Previous experience in travel management, expense reporting, or related field.
• Strong knowledge of travel industry practices, including booking tools, travel policies, and supplier negotiations.
• Excellent organizational, analytical, and problem-solving skills.
• Proficiency in travel and expense management software, such as Concur, or similar systems.
• Leadership experience with the ability to effectively manage and motivate a team.
• Excellent communication and interpersonal skills, with the ability to interact with employees at all levels of the organization.
• Attention to detail and a commitment to accuracy and compliance.
• Ability to multitask, prioritize workload, and meet tight deadlines in a fast-paced environment.

Perks you’ll get:

• Access to Medical, Dental, Vision, Life and Disability insurance
• Eligible to elect other voluntary benefits including: Group Legal, Identity Theft, Accident Insurance, FSA, additional life insurance coverages
• 401(k) Retirement Plan with company matched contributions
• Full training to learn the business and enhance professional skills
• Employee discounts, including discounted prices on the purchase of Avis/Budget cars
• Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more
• Community involvement opportunities

Who are we?

Glad you asked! Avis Budget Group is a leading provider of mobility options, with brands including Avis, Budget & Budget Truck and Zipcar. With more than 70 years of experience and 11,000 locations in 180 countries, we are shaping the future of our industry and want you to join us in our mission. Apply today to get connected to an exciting career, a supportive family of employees and a world of opportunities.

The fine print:

Avis Budget Group is an equal opportunity employer – M/F/Veterans/Disabled.

This role requires the ability to lift up to 15 pounds and enter and exit vehicles. This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. This position may be with any affiliate of Avis Budget Group.

Avis Budget Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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